VENT - Preparation & Insurance

HELP

Although VENT’s detailed tour itineraries include all of the information needed to prepare for your tour, here we bring your attention to some essential information.

DO I NEED A PASSPORT AND OTHER DOCUMENTS?
If you will be leaving the U.S.A., please make sure your documentation is in order. A passport valid for six months after you return is required for U.S. citizens traveling to all international destinations; this now includes Canada and Mexico as of December 31, 2006. U.S. citizens traveling to Mexico will need proof of U.S. citizenship. If you are a citizen of any country other than the U.S., be sure to check visa requirements as soon as possible.
 
WHAT HEALTH PRECAUTIONS SHOULD I TAKE?
Consult your doctor or the Centers for Disease Control in Atlanta (800.232.4636) concerning health precautions and any injections that may be necessary to enter the area you will be visiting.
 
WHAT TRAVEL ARRANGEMENTS DO I NEED TO MAKE?
VENT tours depart from the departure city or location listed in the tour itinerary, but we can also book your travel to the departure location. VENT’s in-house, full-service travel agency was established in 1990 to offer VENT customers a complete range of travel-related services. For airline reservations and ticketing, we charge a service fee of $35 for domestic and $55 for international itineraries. This fee is assessed per-person per-tour so that if multiple tickets are required, as is sometimes the case, you will be charged this transaction fee only once. All your travel arrangements can be made with one easy call to 800.328.VENT (8368) or 512.328.5221. Just tell us which tour you wish to take and we’ll do the rest!
 
WHAT SHOULD I DO ON THE DAY BEFORE AND THE DAY OF MY DEPARTURE?
Check to see that all of your air arrangements are in order. Check your tickets, and be sure to reconfirm the night before to make certain your departure time hasn’t changed. After boarding the aircraft, be sure to drink plenty of liquids and move around frequently to aid circulation while in flight.
 
WHAT CLOTHING AND PERSONAL ITEMS SHOULD I BRING ON MY TRIP?
Your tour itinerary will have specific suggestions about what to bring. In general, bring the things you will need and leave unnecessary items at home. Casual attire is appropriate at all times on VENT tours. Wearing bright or light-colored clothing in the field is strongly discouraged. Waterproof or rubber boots that reach at least halfway to the knee are useful on many VENT tours (check specific itineraries). All VENT leaders carry a scope. Bringing one of your own is optional. A water bottle, insect repellent, a hat, alarm clock, and snacks may also be useful.
 
TRIP INSURANCE
When you register for a tour with Victor Emanuel Nature Tours, you invest in a travel experience of the highest quality. It is an investment you will want to protect. To safeguard against losses due to illness, accident, or other unforeseen circumstances, we strongly recommend the purchase of travel insurance as soon as possible after making a deposit.

VENT has partnered with Redpoint Resolutions as our preferred travel insurance provider, a company with a reputation for quality to match our own. Through Redpoint, we recommend Ripcord Rescue Travel Insurance™. Designed for all types of travelers, Ripcord is among the most highly regarded travel insurance programs available.
Critical benefits of Ripcord Rescue Travel Insurance include:
  • A completely integrated program with a single contact for emergency services, travel assistance, and insurance claims
  • Evacuation and rescue services from your point of injury or illness to your hospital of choice with a limit of $750,000
  • Comprehensive travel insurance for trip cancellation/interruption, primary medical expense coverage, baggage loss or delay, emergency accident and emergency sickness medical expense, emergency dental, accidental death and dismemberment, and more
  • 24/7 access to paramedics, nurses, and military veterans
  • Optional security evacuation coverage in case of an unplanned natural disaster or other security events
  • Waiver for pre-existing conditions (must be purchased within 14 days of tour deposit)
  • Optional “Cancel for Any Reason” coverage (must be purchased within 14 days of tour deposit)
  • Available to U.S. and non-U.S. residents
For a price quote, or to purchase travel insurance, please click the Ripcord Rescue Travel Insurance™ logo or call +1-415-481-0600. Pricing varies based on age, trip cost, trip length, and level of coverage.

About Ripcord Rescue Travel Insurance™
Ripcord, a service of Redpoint Resolutions, provides round-the-clock access to medical and security professionals combined with the best evacuation, rescue, and optional travel insurance coverages designed for all types of travelers. Redpoint is owned and operated by special operations veterans and physicians and has evacuated clients from all seven continents.
 
VENT DEPARTURE CHECKLIST
  1. Itinerary check: Review the detailed itinerary one last time to make sure you are well-prepared for your trip.
  2. Trip Cancellation Insurance: We strongly recommend the purchase of trip cancellation insurance–details in your itinerary.
  3. Passport and Visa (if applicable): Your passport must be valid for at least six months after you return from your trip.
  4. Immunizations/Vaccinations (if applicable): Check your itinerary and/or the Centers for Disease Control.
  5. Baggage Weight Limits: Check your itinerary to see if baggage weight limits apply for any internal flights.
  6. Medical Evacuation Insurance: Check your itinerary to see if medical evacuation insurance is required for your tour.
  7. Destination Information: Give a copy of the Accommodations List to a spouse, family member, or friend.
  8. Packing: Pack all medications, travel documents, binoculars, a change of clothing, toiletries, and walking shoes in your carry-on bag.
  9. Flight Check: Reconfirm your flight times the night before you leave.